September 6-16 2018
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Pod Locations / Parking / Payment

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Pod Locations

Pod locations are spaces which stand on their own and are typically larger than the standard booth sizes mentioned above. Pod locations are arranged and assigned by the Fairpark Management at their discretion.

Pod location pricing will be determined by how many feet of frontage the pod location requires in 10' increments and $50.00 for every 100 square feet of depth. For example, if your pod location is 70'x40' with 70' being the frontage and having no corners you would be charged as follows:

For the front 70' you would be charged $ 5,775 per the standard 10'x10' pricing.
For the 40' you would be charged an additional $ 1,050 per the $ 50 per 100 square feet of depth. This would not include the first ten feet as it is charged as part of the frontage.
Therefore the total for your leased space would be: $ 6,825

Tents for pod locations are available in 10' X 10', 10' X 20' and 20' X 20' sizes only if ordered through Fairpark Management.
Fairpark Management can assist you when figuring the price of a pod location and may or may not include the price of a tent in the cost. Pod locations may or may not require a tent depending on the type of display.

Exhibitors are allowed to provide their own tent but must abide by the requirements in this handbook (See Fire Regulations, Tents, and Staking) and no discount is given on space rental. The tent must be white in color and approved by the Fairpark Management.

If an exhibitor is bringing their own tent, trailer, or will not need a tent for their leased space; it must be indicated on the Commercial Exhibit Application by signing the line that states, "Please DO NOT order a tent for my outside location." If an exhibitor or representative signs on this line and it is determined after September 1 that an exhibitor needs a tent after all, there will be a $125.00 additional setup fee. The tent will then be setup at the earliest convenience of the Fair's Tent Contractor.

In addition, if a tent is ordered for an outside location and it is determined after September 1 that a tent is not needed after all by the exhibitor, there will be a $125.00 tent removal fee. The tent will then be removed at the earliest convenience of the Fair's Tent Contractor.

If an exhibitor is using a trailer which has an awning or their leased space is designed as such that it has an awning which protrudes out into an aisle way, all care must be taken to prevent anyone from bumping into it. In some cases the exhibitor may be required to purchase additional space to accommodate the awning. No merchandise will be allowed to be hung or displayed from an awning or its supports.

In the event of inclement weather it is recommended floors be built inside outdoor locations whether on asphalt or grass to raise items off the ground. We suggest a floor made with pallets or other wood materials. Commercial Exhibitors are fully responsible for their own items and any damage that may occur from the weather.

Tents are not equipped with lights; therefore, it is necessary for you to provide your own lights and power cords. Please review the Utility section of this handbook.


 

Parking

Commercial Exhibit and Concessionaire Lease Agreements include one parking pass per agreement (regardless of space size). This parking pass is non-transferable and will be good for the parking lot south of the Fairpark across North Temple.

Additional discounted season parking passes for the same lot are available for Commercial Exhibitors and Concessionaires only in the Fairpark Administration Office. The Utah State Fair parking fee is $10.00* per vehicle each day of the Fair (no re-entry). In addition, there is no overnight camping allowed anywhere on Fairpark property. (*Prices subject to change.)

Concessionaires can purchase one additional parking pass for parking Lot D (gravel lot by North of Grandstand) at $100 for the period of the Fair, except vendors located in the North Food Court and South of Rodeo Arena.


 

Payment

All exhibitors/concessionaires approved to be in the Utah State Fair must pay a lease fee based on the space agreed upon. There are no discounts for non-profit or government agencies.

Payments by credit card must be submitted via online payment processing service or in person only. No credit card numbers will be accepted with returned Lease Agreement. Once the Lease Agreement is signed and returned to the Fairpark office, an invoice will be emailed to you along with payment instructions. Please provide a current email address for this purpose. If you do not have an email address or do not wish to pay by credit card, you may pay with a check, cashier's check or money order by mail or in person. Please include any checks, cashier's checks or money orders with the signed Lease Agreement. All payments regardless of method must be received by due dates listed in paragraph 10 of the Lease Agreement to avoid lease cancellation and / or late fees.

For non-food vendors a $300.00 non-refundable deposit (per 10' X 10' space) is due when the signed Lease Agreement(s) is returned. For pod locations, a 25% non-refundable deposit of the total cost of the Lease Agreement will be due with the signed Lease Agreement. No Lease Agreement will be officially accepted without the deposit (made via online payment, check, cashier's check or money by mail or in person), and signature (see payment instructions above).

Due dates for the Lease Agreement and deposit will be indicated on the Lease Agreement. Any Lease Agreement not paid in full by 4 p.m. MST on July 21, 2017 will be charged a one hundred dollar ($100.00) late fee.

For concessionaires, a minimum non-refundable deposit in the amount of five hundred dollars ($500.00) will be required to secure the concession Lease Agreement and will be credited toward your daily payment(s). Concessionaire stands occupying more than 20 feet of frontage will receive an additional one hundred fifty dollars ($150.00) per extra 10 feet, or a fraction of it. It is required that you report your gross sales each day for the previous day's sales. Figures will be recorded and when you have met your deposit dollar amount, you will then pay the Utah State Fair the percentage portion of your gross daily sales.

Concessionaires are required to pay 22.5% of gross daily sales of food and beverage to the Utah State Fair. Settlement will take place in the settlement office each day of the Fair from 9:00 a.m. to Noon. Any payment not received by Noon will be assessed a $100.00 late fee for the first time and $200.00 for the second time that payment is not received in full by Noon.  

All food vendors are now required to use cash registers for accountability.

Fair management will be auditing the use of the registers and violations for not following the expectations for reporting (consequences for violations will include:  written, $100, $200, out).

ALL food booths must have a cash register(s) that comply with the following:

  • Readable double tape
  • Customer display (pivot display suggested)
  • Continuous grand total (non-resettable by vendors)
  • Cumulative “Z”
  • “X” reading
  • 30-day back up battery
  • “Current” printing tie and ate on detail tape
  • Consecutive transaction number
  • Key protector
  • Price look up (PLU) o preset Keys
  1. Daily reports and COMPLETE tapes must be turn into the Fair between 9:00 a.m. – noon daily during settlement. You will need to include the FULL tapes including the “Z” tape report. The tapes will be returned to you at the end of the event during final settlement.
  2. Overrings must be recorded on the overring sheet (will be included in your packet) AND circled on the corresponding cash register tape to be accepted. The overring sheet will be turned in with the daily sales report.

Food Court concessionaires are also required to submit a $100 maintenance fee and a $200 refundable cleaning and damage deposit per space.

Any Concessionaire Lease Agreement not paid in full by July 21, 2017 will be charged a one hundred dollar ($100.00) late fee.

 

 

 

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